The nucleus of any school is the student. Optimal student outcome is the most critical goal. Our student management system brings in all stake holders together and helps you realize the primal factor - and we aptly named it

A sample set of features

Each of feature that we put into the system is carefully crafted and meaningfully solves a problem or challenge. All features are highily customizable, adheres to hightest standards of usablity and provides the best possible user experience. Below is a sample list of some features.

Admission

Data comes in from many sources during the admission process. There is also lots of variance in the type of information required for enrolling a student across different institutions. We provide a balanced flexible admission process powered with workflows to enable entry of data and validation of this critical information. Information collected at this step is used for other processes like printing ID cards and to set up the basic profile for a student.

Attendance

What is an example of a most repetitive task inside a classroom? 4 out of 5 will give taking attendance as the answer. If you consider taking 3 minutes for marking and validating attendance, you are already losing 25 minutes per day assuming 8 periods. Our system reduces the process of taking attendance to a much lesser time. It even does more by sending notifications to parents immediately if a student is marked absent. Schools can also optionally choose to use our face recognition based attendance for more time savings. For online classes, the teacher need not even take attendance. It is automatically marked once the student logs in.

Remote Learning

Remote learning is another way of knowledge delivery which is becoming critical lately. Our video conferencing systems are fully integrated with the system so that the teacher or the student need not remember and track a plethora of disconnected links. It automatically places the student or the teacher in the right conference room upon logging in into the system. Our remote learning features are tuned for the use of schools with features allowing the teacher to mute all, screen share, hand raise etc.

Examinations

Managing examinations is a complex process. It is also an important excercise which assesses the student. Our system allows teachers and other stakeholders to focus on their core work by taking over the logistics and workflows required for conducting examinations. Right from scheduling, communicating the dates, syllabus it virtually automates the whole process. Besides, the system supports different types of examinations - online tests, written tests, evaluation based on marks, evaluation targetting grades etc.

Assignments

The submission of assignments is an ongoing process during the academic year. Our system makes it effortless for the teacher to administer assignments. Students can track and submit the assignments using the system. Teachers can include rich content including but not limited to embedded videos as a part of the assignment. Assignments can be submitted by students either as paper-based offline submissions or online submissions using the system. Teachers have the ability to view, rate, and grade submissions. Another important aspect is that parents also can keep a tab of these activities even though they are not directly involved in the process.

Timetable generator

How many of us know that generating an optimal timetable manually is very time consuming and difficult. Schools spend weeks of work to arrive at a time table schedule ahead of an academic year - accomodating new classes, a fresh set of teachers etc. Besides, the timetable is something you also might need tweaks from time to time. Our system allows you to generate the most optimal time table with a click of a button accommodating all protocols, complex constraints that can be specified in the system. Our fully integrated, AI-driven timetable generator even can even optimize for least amount of walk a teacher needs to make from one building to another during the day. What more can you ask for?

Notices

It is common for institutions to issue notices or announcements from time to time. Many announcements are targetted to specific set of users. For ex: parents of fifth-grade students. The announcement module integrated with our system allows you to select with ease any user set and deliver the message instantly using multiple channels like SMS, push notification on mobile devices, announcement section on the portal. While the announcement is a simple mechanism., it is one of the most common mechanisms used to communicate time-critical information

Bus Tracking

Our bus tracking module allows everything related to using the school bus right from submitting an application for the same. Application submitted further triggers an internal workflow wherein the transport department within the school can allocate a bus pass for the student if seats are available in the specific route. Further using the GPS devices in the bus or the GPS of the mobile device that the bus driver uses, our systems allow a parent to track the bus their child is in transit from their mobile application.

Syllabus Coverage

Tracking the progress of syllabus coverage helps students and teachers alike. The syllabus is usually broken down into sections or chapters where each chapter may represent a certain number of classroom sessions. Lesson plan tools built into the system helps teachers to prepare for their teaching session and further share these notes with students. This will also help stakeholders to monitor the progress made in all classes and take corrective actions like allocating more time for a specific subject if need be.

Fee Payment

Prifact has one of the most comprehensive fee payment solutions by all means. It allows institutions to build the fee structure and define various components associated with it. The collected fee can be routed to various separate accounts. Institutions can allow certain fee items to be paid as installments. They can also administer special discounts for a specific student or set of students. Parents can pay fees for a student with a single click and get instant receipts. The fee module produces several meaningful reports and can be integrated with accounting systems like Tally and Quickbooks.

Video Lessons

Teaching which in the past, always took place in a classroom, has now started to move online. Online pre-recorded lessons are a very effective and popular form of lessons. Our system provides ways for a teacher to augment their classroom sessions with additional video lessons on related topics that the student can view at their convenience. Studies show that more students are likely to watch a video than reading a textbook. Teachers can avoid being repetitive and can focus on specific aspects of a module.

Report Cards

Delivering a consumable report card one of the key tasks in any educational institution. Report cards in our system are automatically generated after marks or grades are entered. Many complex rules might apply in the generation of the report card. For ex, conversion of a mark to a grade is a common use case. Our system delivers the report card and also keeps it historically available for ready reference in the future. Report cards are customized to the branding of the school/institution.

Performance Dashboard

The performance dashboard summarizes the various aspects of a student or a group of related students like grades, attendance, and exam results. The visualizations generated gives parents and other stakeholders a piece of high-level information on a student. The dashboard also allows you to further drill down each aspect to get more granular information. They are customizable to meet the specific needs of a school. Dashboards are especially useful for reviewing trends and taking corrective measures.

Messaging

Messaging refers to two-way communication between users - similar to a typical email system. However, messaging in our system is fully integrated. A teacher can send a message to a specific class - referring to a specific assignment. When a parent sends a message to a teacher, they automatically can know which student's parent it is. All users can communicate in a secure environment within the system. Institutions also have the ability to regulate messages, it’s content and direction - For ex, a school can decide that parents cannot initiate a message but can only reply to a message initiated by a teacher.

Event Calendar

The school activity calendar captures various events in the school. This not only includes academic calendar like timetable and examination but also other non-academic activities like sports day, cultural events etc. Like announcements, events in the calendar can also be targetted for a specific set of users like students of a given class. For example, a parent teacher meeting event will only appear for parents of a specific set of students.

Feature highlight

We constantly add more features to our product. We are proud to showcase some of the features that we recently added.

Facial recognition based attendance

Bulky attendance registers in classes could be a thing of the past. We made taking attendence as easy as possible. Now, the teachner can just take a few pictures of the class and our face recognition features will automatically mark the attendence. These are are done with utmost importance to privacy.

Check what's our
client say about us

I am hard pressed for time. What makes me feel good about having this product is that it's tailored to meet our needs. Your prompt response and willingness to give a try to anything we request is another thing we appreciate. Thank you and God bless you."
Sister Priscilla D'Costa
Principal, Sophia High School Bangalore
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